When attending a meeting, it's challenging to perform multitasking like it's challenging to balance active listening and note-taking . The goal is to be fully engaged with the speaker while capturing essential information. However, dividing attention can lead to missed opportunities for questions or incomplete notes, which can hinder future understanding.
AI meeting assistants are ready to assist you. They will record, transcribe, and store your meetings, then uses AI to extract key information, generate summaries, and highlight important action items. With these powerful tools, you can focus on the conversation, knowing that every detail is captured and organized for easy reference. No more missed notes or forgotten tasks
What makes the best AI meeting assistants?
AI meeting assistants are meant to make capturing and using meeting insights easier. Instead of worrying about taking notes or missing action items, participants can be fully engaged in discussions. These tools record, organize, and highlight essential moments to ensure that every meeting adds value.
All these tools can turn spoken words into text, providing searchable and structured transcripts. However, each tool has its own strengths. Some are good for automating tasks, some provide detailed analytics, and some focus on collaboration features to help teams stay aligned.
Ultimately, no matter which AI meeting assistant you choose, it must have this feature:
Platform Integration: It should work seamlessly with Zoom, Google Meet, and tools such as Salesforce or Asana to ensure smooth workflows.
Quality AI Features: The key lies in transcription accuracy and useful AI features. The best tools also offer summaries, actionable insights, and sentiment analysis.
Collaboration Features: Supports commenting, tagging, and sharing to improve team alignment, which is essential for distributed teams.
Security & Compliance: Provides encryption and complies with GDPR and SOC 2 for privacy.
It's important to note that the blog is mainly focused on dedicated AI meeting assistants and excluded traditional video conferencing applications, regardless of their additional meeting features. The goal is not to replace your existing platform but to enhance it with advanced productivity features.
6 AI meeting assistants you should use in 2025
Fireflies.ai
Platforms: GoTo Meeting, Skype, Dialpad, Zoom, Meet, Teams, Webex
Pros:
Can track meeting keyword, speaker talk time and topic
Supports multiple languages
Cons:
No Multi-Meeting Summaries
Fireflies.ai is an innovative platform designed to enhance productivity by automating the process of taking meeting notes and managing voice conversations.
It offers a suite of features designed to streamline meeting productivity and enhance collaboration. With its automatic meeting notes feature, the platform transcribes and summarizes discussions, enabling users to focus on the conversation without the distraction of note-taking. This is especially valuable for remote teams who depend on virtual meetings. The AI-powered search function allows users to quickly locate key topics from meetings, making it easy to review hours of conversation in just a few minutes. Additionally, Fireflies.ai provides collaboration tools, enabling team members to comment on specific parts of discussions, share soundbites, and integrate notes with popular collaboration apps like Slack and Notion. The platform also offers conversation intelligence, delivering insights such as speaker talk time and sentiment analysis, which helps teams refine their communication strategies.
Recently introduced a features designed to enhance meeting efficiency and note-taking. One of the additions is AskFred, An AI assistant that allows users to pose questions related to their meetings, ensuring that no crucial detail is overlooked and its ability to generate content like blog posts directly from meeting transcripts. These features collectively empower teams to transform their meetings into productive sessions, maximizing the value derived from every conversation
Price: Free for unlimited transcription and 800 minutes of meeting storage per month; Paid plan starts from $18 per user, per month.
Otter
Platforms: Zoom, Meet, Teams
Pros:
Supports transcription of both recorded files and live meetings
Offers transcription editing and team collaboration tools.
Cons:
Poor transcription accuracy for complex audio tests.
Otter.ai has evolved into more than just a transcription tool; it now offers sophisticated collaboration features such as AI Chat and AI Channels, which significantly enhance team communication and meeting management.
Otter.ai’s AI Chat is designed to leverage the platform's transcription power to create a highly interactive experience. This feature allows users to ask questions and get real-time answers from their meeting transcripts using Otter’s AI. Beyond simple transcription, the AI Chat assists with generating content such as follow-up emails, meeting notes, and status updates directly from your meeting data. By incorporating natural language processing, Otter.ai not only captures discussions but also helps automate key workflows, saving time on post-meeting tasks.
The AI Channels feature provides a structured way for teams to manage ongoing projects or topics by creating dedicated spaces where all related meetings, transcripts, notes, and insights are centralized. Each channel can house relevant meeting summaries and highlights, ensuring that teams can stay organized and maintain focus on particular projects or clients without having to dig through multiple files. With the combination of AI Chat and AI Channels, Otter.ai goes beyond traditional transcription services, offering a more holistic solution that boosts productivity through intelligent content generation and better organization of meeting data across various team initiatives.
Price: Free for 300 minutes of transcription per user per month; Paid plan starts from $16.99 per user, per month.
tl;dv
Platforms: Zoom, Meet, Teams
Pros:
Offers a generous free plan to test all features
Supports multiple languages and integrates with many popular tools
Cons:
No Real-time transcriptions
Tl;dv.io is one of the innovative meeting tools which offers all-rounded feature suitable to optimize the productivity of teams and their collaboration. In fact, the high-quality call recording combined with the accurate transcription and speaker tags ensure that all such meetings are captured in minute details wherein those key moments can be relived or information can be shared quickly with others. Supporting over 30 languages for transcription enables tl;dv.io to easily support global teams.
One of the amazing features of tl;dv is the AI-powered notes that automatically summarize meetings with areas of discussion, decisions, and action items highlighted. That means users save thousands of hours of typing away because manually taking notes is no longer necessary.It has become easy to share meeting highlights or summary through tl;dv's intuitive interface. Users can receive automatic highlight snippets of the AI summary within a matter of a few clicks.
One of tl;dv's standout features is its advanced AI-powered insights across multiple meetings. This functionality allows users to effortlessly capture key trends, patterns, and decisions from a series of discussions, offering a comprehensive view of ongoing projects.
Price: Free for Unlimited transcriptions; Paid plan starts from $29 per user, per month.
Fathom
Platforms: Zoom, Meet, Teams
Pros:
Offers a generous free plan to test all features
Various formatting options
Cons:
Limited browser support
One of Fathom's standout features is its generous free version, which offers almost all essential functionalities, making it a strong choice for users who want robust meeting support without premium costs. In the free version, users can record an unlimited number of meetings, access real-time transcriptions, and generate AI-driven summaries for each session.
The platform also allows you to create custom highlight reels from your meetings—perfect for extracting actionable items or important sections to share with stakeholders. Unlike many competitors, Fathom’s free plan is both comprehensive and unrestricted, ensuring that small teams, freelancers, or budget-conscious users can still benefit from powerful AI-driven meeting tools. This makes Fathom an excellent choice for users looking for high-quality productivity solutions without breaking the bank.
It is a smart AI-powered meeting assistant designed to simplify the way professionals handle online meetings. With a primary focus on improving efficiency, Fathom automatically records, transcribes, and summarizes video calls, offering seamless integration with platforms like Zoom. What makes Fathom particularly appealing is its ability to generate meeting summaries and highlights instantly, allowing users to focus on the discussion while the AI captures critical points in real time.
Price: Free version available for individuals; Team plan starts at $29 per user per month
Read
Platforms: Zoom, Meet, Teams
Pros:
User-Friendly Interface
Reliable Customer Support
Cons:
Free plan limitations
Read.ai is an AI-powered tool designed to keep your workflow up to date and increase meeting productivity. Read.ai transcribes your meetings in real-time, allowing you to fully engage with the speaker and contribute your ideas. Forget scrambling to keep up – Read.ai ensures every detail is captured accurately.
Beyond basic transcription, Read.ai leverages its AI capabilities to analyze meeting discussions. It identifies key takeaways and highlights important action items, so you and your team can move forward with clear next steps
Read AI revolutionizes meeting scheduling by moving from the first availability to the best availability. Using engagement in past meetings and calendar availability, Read recommends the best time for scheduling a meeting. A single link eliminates the back-and-forth around scheduling while using AI to set the meeting up for success.
Read AI prioritizes data privacy. Your meeting recordings are encrypted and securely stored, protecting your confidential information.
Price: Free for 5 meeting reports per month; Paid plan starts from $19.75 per month
Sembly AI
Platforms: Zoom, Meet, Teams, Webex
Pros:
Highly Secured
Multi-Meeting Chats
Cons:
Very less features in free plan
Sembly AI is a platform designed to streamline meetings through automation and AI-powered insights. It records meetings across platforms like Zoom, Google Meet, Microsoft Teams, and Webex, generating detailed meeting notes, transcripts, and action items. Users can even skip meetings by leveraging Sembly's proxy attendance feature, allowing the AI agent to attend on their behalf and summarize outcomes later. The tool integrates with calendars and supports exporting transcripts to formats like PDF and markdown, making meeting follow-ups and task tracking seamless.
The newly introduced Semblian 2.0 takes this functionality further by offering enhanced features such as AI Insights and AI Artifacts. It allows users to engage in Multi-Meeting Chats, connecting insights across different discussions, and creating actionable deliverables using "AI Augmented Worker Intelligence" to optimize post-meeting tasks and decisions.
This version emphasizes smarter meeting management by extracting critical elements like decisions and risks, ultimately helping teams reduce meeting fatigue and boost productivity through fewer but more impactful meetings.
Price: Free for 60mins/month online recording; Paid plan starts from $15 per user, per month.
Overall Summary and Conclusion
AI meeting assistants are reshaping the way teams collaborate, helping you focus on conversations instead of taking notes or remember key details. The real power lies in enhancing the tools you already use. Rather than switching platforms, these assistants layer on productivity features, empowering your Zoom, Google Meet, or Teams meetings with smarter workflows.
In a fast-paced work environment, better meetings lead to better decisions—and better outcomes. Adopting the right AI assistant ensures you won’t just keep track of your meetings—you’ll get more out of every conversation.
